You'd rather approve a share in Rhodes than by email, or a card sent you there.
In Rhodes: Secure shares
Every share Rhodes prepares from email that's waiting for a decision is listed under Proposals on Secure shares, newest first, whether or not its card reached your inbox. Owners and admins see all of their organization's. The Open in Rhodes link on a card brings you to this page. Once a share goes out, it's listed under Sent shares instead.
Each row shows the provider, what's being shared, when it was proposed and its status: Waiting for approval, or Failed or Couldn't send when an approved share didn't go out. A row can also carry one of these:
- Approve in Rhodes only: Rhodes couldn't confirm that the email asking for the share came from you, and the card can't be approved by reply.
- Sender not confirmed: Rhodes couldn't confirm that the email came from you, but a reply to its card can still approve it.
- Locked: the card no longer accepts email replies.
Open a row to see who can open the share, what the recipients will see, the documents or details, and What they'll get. Then choose Approve and send or Dismiss. If you've turned on two-factor, approving needs the check to be complete for your current session. Rhodes asks for a code if it isn't.
You can approve here even when the card can't be approved by reply. "New recipient: approve here" marks a share that includes someone new to that provider, meaning they aren't one of its saved contacts and aren't at the firm's email domain. A share like that can only be approved in Rhodes.
In chat
You can also ask chat, for example "Which shares are waiting for my approval?" Chat can list them, show one, approve it or dismiss it. It shows a card for you to approve first. An approval is always on its own card, which lists everyone who can open the share and marks anyone new to the provider. If you've turned on two-factor, approving in chat also needs the check to be complete for your current session.
Needs your attention
Owners and admins see this box at the top of the page when any of these apply:
- Approved by email: every share approved by an email reply in the last 30 days, who approved it and when, with View the share.
- Locked proposals: cards locked after replies Rhodes couldn't accept. Review and approve opens one.
- Declined after expiry: someone answered no after a card had expired.
Approved by email is where you confirm that every email approval was made by you or a colleague. Home → Done lists the same activity in plain words: "Prepared a share for approval" when Rhodes prepares one, and "Approved a share by email reply" when someone approves one by reply.