You want to know what's missing, not what's there.
In Rhodes: each entity's Documents tab, and its Overview
Rhodes keeps a list of what each entity should have, such as an operating agreement for an LLC. Which documents are on that list is set in Settings → Document requirements (see Choose the Documents Rhodes Expects). Rhodes's built-in requirements apply only once they're turned on for your organization; until then the list holds what you've set or added yourself. The list for one entity is the Document Checklist at the top of its Documents tab.
Reading the checklist
The checklist shows one count, such as "4/6 complete": how many of the entity's required documents are in. Below it:
- Missing: required documents that aren't in yet.
- K-1s: the K-1s the entity is expected to receive for last tax year, with each one's history (see Which Documents Haven't Arrived).
- Optional: documents worth having that don't count toward the total.
- "5 on file ✓": the documents that are in. Open the line to see them, and click one to go to its document.
- Not expected: anything you've said this entity won't have.
A short line under each document says why it's there: "Required for LLCs", "Optional for every entity", or "You added this". A document that comes every year shows its year, for example "Financial Statements · 2025".
A document counts as in once a document of that type is filed on the entity or linked to it, and, for a yearly one, is for that year. The checklist keeps itself up to date as documents arrive and settings change, so there's nothing to refresh.
Acting on a gap
- Upload opens chat with the request filled in, for example "Upload Operating Agreement for Bramble Hollow Holdings".
- Mark received records that you have it outside Rhodes. Undo takes the mark off again.
- Not expected says this entity won't have it. That's a real answer, not a way of hiding the gap: it stops the entity being flagged for something it will never have. To change your mind, open Not expected and choose Expect it again.
Edit shows every document with a switch, so you can mark several as not expected in one go. Add Item adds a document for this entity only: type its name, pick a category and leave Required ticked or untick it. The year box, such as For 2025, expects it for that tax year only; to expect a document every year, add it in Settings → Document requirements. K-1s can't be added here, because they come from the entity's investments.
When an entity is missing a detail
Rhodes tracks an entity's filings, such as tax returns and annual reports, in Compliance, not on this checklist. When an active entity is missing a detail Compliance needs, the entity's Overview tab shows one line for each missing detail, with a button to fill it in. For example:
- "Add Bramble Hollow Holdings's legal structure so Rhodes can track its filings", with Set structure. Without a legal structure, Rhodes's built-in requirements don't apply to the entity either.
- "Add where Bramble Hollow Holdings was formed so Rhodes can track its filings", with Set state. For a trust it asks for the situs state instead.
- "Add Bramble Hollow Holdings's federal tax classification so Rhodes can track its filings", with Set classification.
Where the entity's filed returns point to a classification, the line suggests it instead: "Bramble Hollow Holdings's filed returns suggest it's taxed as a partnership. Confirm?", with Confirm and Choose another. Rhodes saves nothing until you choose one.
A line goes away once its detail is saved. An entity that isn't active yet, such as one still waiting for you to confirm it, doesn't get these lines; its checklist shows a single line instead, such as "Set this entity's legal structure and state so Rhodes can track its filings".
Elsewhere in Rhodes
- The Needs attention card on the entity's Overview lists its missing required documents and the K-1s it's still waiting for.
- The bar on the Entities list uses the same count as the checklist.
- Documents → Expected lists the documents every entity should keep on file, with the Keep on file label, together with K-1s and yearly documents (see Which Documents Haven't Arrived).
A dissolved or inactive entity isn't expected to have anything, so its gaps drop off. If you make it active again, they come back.